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Section Chair Requirements

Section Chair Expectations

Section Chairs are selected by the Program Chairs and are responsible for organizing and directing an abstract session at the Annual Conference. Specific duties include:

  • Recruiting abstracts, writing session objectives, reviewing abstracts and preparing speaking schedules.
  • Selecting abstracts that are appropriate and which present credible information and actual data.
  • Selecting/nominating abstracts for awards.
  • Identify "hot topics" for media and public release.
  • Monitoring and enforcing disclosure of financial relationships with commercial interests prior to and at the conference.
  • Monitoring the session schedule and speaker time limits.

Due Immediately

update Personal information via your aslms profile

  • Disclosure Form (only one submission required if serving in multiple sessions).
  • Biographical Sketch.
  • Professional Head Shot.
  • OFAC Information (if residing outside the United States).

select session moderator(s) - if desired

  • Section Chairs may select moderators to assist with the on-site sessions.
    • Leading the session on-site as assigned by the Section Chairs.
    • Monitoring disclosures and presentation times.
    • Managing Q&A discussions.
  • At least one Section Chair must remain in the room at all times.
  • Co-Section Chairs should agree on moderator selection. Consider members of ASLMS who have not yet participated in a conference to model future leadership.
  • Moderators do not receive additional remuneration as they are not involved in abstract review, final selection and schedule organization.
  • Notify of your moderator selection(s) if applicable.

Policy and Regulation Tasks

review - required

complete the following - required

  • Visit and complete the activity entitled "Faculty Roles and Responsibilities in Certified Continuing Medical Education (CME) and FDA Regulated Speaker Programs (RSP) - There is a Difference."

Planning Guidelines


  • It is important that content be "generic" rather than "brand name" in nature, and an effort should be made to include other technologies and competing products in the discussions (e.g. IPL, RF, etc.).
  • During the Q&A sessions, presenters can answer specific device questions, but the actual presentations must be generic in nature.

Session content requirements

  • Plan your session to provide current, scientifically validated information to the attendees.
  • Promote interaction among attendees to underpin professional development and active learning.
  • Include information accessible to attendees with varied expertise. Based upon history you should expect the following attendees:
    • Clinicians with a range of experience in utilizing lasers.
    • Scientists developing lasers and energy based-technologies.
    • Corporate employees involved in providing devices.
  • Select speakers who discuss both pros and cons of a subject. Include point/counterpoint presentations and panel discussions.
  • Each presentation should be UNIQUE. Limit content repetition between presentations and sessions.

Abstract Tasks and Deadlines

Initial Abstract Submission Deadline - November 10, 2019
Late Breaking Abstract Submission Deadline - January 12, 2020


Criteria for abstract review

Clinical Abstracts

  • Type of Study (placebo, controlled, blinded study, etc.).
  • Number of subjects enrolled in the study (minimum of 20 human subjects).
  • Type of objective measures used to evaluate results.
  • Strength of the study's hypothesis.
  • Appropriate length of follow-up (recommend 6-month minimum for clinical studies).
  • Presentation must include specific treatment parameters and settings.

Scientific Abstracts

  • Clear Research problem and/or translational potential based on hypothesis driven scientific rational.
  • Well explained techniques with creative research or techniques with "novel issues/questions" approach.
  • Detailed number of experiments/animals with defined measures: use of controls, bioassays, behavioral tests, data/statistical analysis procedures, specific device/treatment parameters and other measures.
  •  Clear results with demonstrated significance: quantitative data with proper statistical information such as standard deviation (SD), standard error of mean (SEM), n- and p- values and the relationship of the hypothesis and the results addressed.
  • Conclusion accurately reflects the results, addresses the hypothesis and is placed in broader context with discussion of the translational potential of the research.

 November - december 2019

  •  Abstracts will be sent electronically with review instructions.
  • Collaborate with co-chairs to review abstracts (accept, reject or refer to eEposter/another category).
  • Create Session Schedule.
    • Arrange accepted abstracts by sub-topics and time.
    • Save session time for Q&A and Late Breaking Abstracts
  • State Session Objectives.
    • Educational Needs addressed.
    • Participants for whom the activity is designed.
    • Participant Background Requirements.
    • Expected Learning Outcomes (knowledge, competence or performance).
  • Select Special Speaker(s) - optional
    • Abstracts are priority, but if you wish to invite a speaker, consider a speaker to reflect historical developments or "state of the art" within the field, to provide scientific basis of clinical applications.
    • One speaker per abstract session may be compensated up to a $500 honorarium.
  • Select Abstract Awards.
    • Best of Session abstract.
  • Nominate Abstract Awards.
    • Best Overall Clinical and/or Best Overall Scientific
      • Award selection is based on both the abstract and ePoster submitted. Individuals who do not submit an ePoster will not be considered for an award.
    • Nominees will:
      • Receive recognition at the Annual Conference.
      • Submit a manuscript to Lasers in Surgery and Medicine

December - January 2020

  • Review Late Breaking abstracts
  • Late Breaking abstracts will be sent to you electronically.
  • Follow the same review/selection process a you did previously.
    • Add the selected abstracts to your previously made schedule.

February 2020 (eposter section chairs only)

  • Review ePoster submissions (if applicable). The ePosters will be sent electronically.
  • Select top ePosters for ePoster Town Hall oral presentation.
  • Create the ePoster Town Hall schedule.
  • Select one ePoster for the Best of ePoster award.

March 2019

  • Review abstract presentation content for CME compliance and to identify any potential conflict of interest (COI). All presentations must be reviewed and approved prior to presentation.

Hotel and Travel

The ASLMS provides a group hotel rate. Please make hotel reservations as soon as possible as rooms are based on availability.