Presenter Resources

Please review all information below before proceeding to specific guidelines and upload information pages.

Important Information for all Presenters - Oral Abstract, Faculty and Electronic Poster (ePoster)

ACCME/CME, HIPAA and FDA

ACCME/CME Regulations

Per ACCME/CME regulations, all presentation materials must be without the appearance of a conflict of interest and cannot contain any advertising, trade names, corporate logos, or product-group messages. Presentation materials must be 'generic' rather than 'brand name' in nature and an effort should be made to include other comparable technologies in the discussions (e.g. IPL, RF, etc) and objectively address both the pros and cons of the subject, if applicable

HIPAA Privacy Rule

All patient photographs and data included in your ePoster must comply with current HIPAA regulations and should not contain protected health information. Protected health information includes: a patient’s name, website, home address, any identifying numbers (including Social Security, medical records, insurance numbers, biomedical devices, vehicle identifiers and license number); full facial photos and other biometrics identifiers; and dates (such as birth date, dates of admission and discharge, and death).

FDA INDICATIONS

Please be advised that FDA approval is specific as regards approved uses and labeling of drugs and devices. Therefore prior to their presentation, the speaker must disclose whether the content of their presentation describes any off-label uses of drugs, instruments or devices, and whether drugs, instruments, or devices discussed are FDA approved.

Complete Disclosures

• It is required that all presenting and co-authors provide detail for any and all conflicts and respective company/other relationships for the past 12 months by the corresponding deadline:
  • September 30, 2018 - For initial abstract submissions
  • December 9, 2018 - For late breaking submissions
• Online disclosure form is located under your profile information with a link on the right hand sidebar.
• Even if the author has no disclosures to list, the form will still need to be completed stating so. 
• Once an abstract has been authorized, ASLMS will initially notify all authors of the requirement by email and will send a reminder prior to deadline, but it would be the responsibility of the presenting author to make sure all authors indicated on the abstract submit disclosure.
• If any author included on the abstract does not submit disclosure by the corresponding deadline, they and the presenting author will be notified and have the following options:
  • Submit disclosure immediately,
  • Remove the delinquent author(s) name from the program, abstract, and LSM Copy or,
  • Remove the abstract from consideration.

OFAC Compliance Program

• In order to adhere with ASLMS’s Office of Foreign Asset Control’s (OFAC) compliance program, we ask that the presenting abstract author provide the following information in the "My Addresses" section of their ASLMS online profile prior to the abstract deadline:
  • Citizenship
  • Passport Number
  • Residence Address Street
  • Residence Address City
  • Residence State/Province
  • Residence Postal Code
  • Residence Country
• If the presenting author is a citizen of the United States, please only fill out the Residence Country.
• Failure to adhere with our OFAC compliance program may result in their removal as presenting author from the abstract or possible removal of the entire abstract from our program.
• If you have any further questions about the OFAC compliance program, please email abstracts@aslms.org.

Audio / Visual / Speaker Ready Room

• At the Conference, you will not be able to use your personal laptop computer for your presentation.
• To assure the smooth transition between presentations, all speakers are required to check their presentations at the ASLMS Speaker Ready Room at least 12 hours in advance of your presentation time. This will allow you time to assure compatibility, prepare, rehearse and finalize your presentation, as you will be able to view and make changes to your presentation before your session.

Speaker Ready Room Hours |room 102

• Wednesday, March 27 | 7:00 AM - 5:30 PM
• Thursday, March 28 | 6:00 AM - 6:00 PM
• Friday, March 29 | 6:00 AM - 7:30 PM
• Saturday, March 30 | 6:00 AM - 5:30 PM
• Sunday, March 31 | 7:00 AM - 11:30 AM

*Times subject to change

Registration Information and Travel Accommodations

register for the Annual Conference

As an oral presenter, you are responsible for completing your own conference registration and must pay the full registration fee if applicable.

To encourage student participation, we will again offer waived Annual Conference registration fees for residents, post-doctoral fellows-in-training and students (undergraduate and graduate) and a 50% discount on select courses. If you qualify, indicate your status on the registration form and include required documentation.

Learn More About Registration

ALSMS Member Discounts

We invite you to join ASLMS. Members get reduced rates on the Annual Conference registration and pre-conference courses, luncheons and breakfast sessions.

Learn More About ASLMS Benefits

Hotel Reservations

You are responsible for making your own travel and hotel reservations. We encourage you to book early as all reservations will be confirmed on a space available basis within the ASLMS room block.

Learn More About Hotel Reservations

Presentation Upload Deadlines, Guidelines, and Other Information

Select the appropriate link below.

Abstract Oral Presentations - Open Now!

Faculty Course Handouts / Slide Presentations - Open Now!
(NOTE - For faculty of course, workshop, breakfast, luncheon and special educational sessions only.)

Electronic Posters (ePosters) - Open Now!
(NOTE - All accepted abstract presenters are also invited to submit an ePoster.)